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How can I get into a class that is listed as closed on WebAdvisor?

A course that is closed will look like this in Search for Sections:

 

If you attempt to register for a closed course, you will see an error message in WebAdvisor that looks like this:

 

If you wish to seek permission to enroll in a closed course, you will need to fill out a Course Petition Form and get the instructor to sign it. Bring the Course Petition Form to the Registrar’s Office, and someone in the office will enroll you in the course.


How can I make a request to enroll in a class for which I do not meet the prerequisites?

Course prerequisites are listed in the Section Information. Click on the Course ID to see Section Information:

If you wish to enroll in a course, but you do not have the required prerequisite course(s), you will need to fill out a Course Petition Form and get the instructor to sign it. Bring the Course Petition Form to the Registrar’s Office, and someone in the office will enroll you in the course.


How can I register for a fifth course?

Refer to the college catalog for details regarding fifth course registration. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Fifth Course information is listed under Academic Regulations, and then under Registration Information. If you meet the criteria for a fifth course, complete a Fifth Course Petition Form and bring the completed form to the Registrar’s Office and someone will enroll you in your fifth course.


I turned in a course petition form or a fifth course petition form at the Registrar’s Office.  What happens next?

One of the staff members in the Registrar’s Office will process your form within 3-5 business days. You may be contacted by email if there are any problems processing your form. Check your schedule in WebAdvisor roughly a week after submitting the form to ensure that you have been enrolled in the course.


I am waitlisted for a class.  Am I registered for it?

No, just because you have been added to a waitlist for a course this does not mean that you are registered for the course. Since seats do not always become available in waitlisted courses, it is a good idea to select an alternate course. If a seat becomes available in the course, you will be contacted by email and you will be required to respond to the email within a reasonable time frame. If you fail to respond in a reasonable amount of time, you may be dropped from the waitlist and may miss your opportunity to enroll in the course.


What if I am on the waitlist and a seat becomes available?

If a seat becomes available in the course, you will be contacted by email and you will be required to respond to the email within a reasonable time frame. If you fail to respond in a reasonable amount of time, you may be dropped from the waitlist and may miss your opportunity to enroll in the course. Always check your W&J email at least a few times a week, especially if you have waitlisted for one or more courses.


I want to withdraw from W&J or go on a leave of absence.  What should I do?

Refer to the college catalog for details regarding leaving the College. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Leaving the College; select “Voluntary Leave or Withdrawal and Return to School”.


How many courses do I need to register for to be considered a full time W&J student?

Refer to the college catalog for details regarding Full-Time and Part-Time Status. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Enrollment Information; select the link for “Full-Time and Part-Time Status”. 

For Financial Aid and Billing purposes, only billable academic courses (4 credit academic courses) can count towards full time status. Examples of courses that are not billable include: Physical Education and Wellness (PED), Applied Music (MUA), ROTC courses (MSC), partial credit (2 or 3 credit) courses required or some majors (examples include but are not limited to COM-242, COM-252, EDU-250, MTH-320, MTH-420, PHY-441, PHY-442, BIO-301). For a current list of courses that are not billable, please refer to the Overload Policy section of the college catalog. These courses are in addition to a full course load for full time students.


I am interested in receiving college credit for an Internship.  What should I do?

Refer to the college catalog for details regarding Internships for academic credit. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Curriculum and Graduation Requirements there is a link for Other Options for Course Credit; Internship details are listed here. Students wishing to receive academic credit for Internship experience should complete the form available through Academic Affairs. The form is available in the Academic Affairs office or online.


I would like to take a course as a tutorial or as an independent study.  What should I do?

Refer to the college catalog for details regarding tutorial and independent study for academic credit. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Curriculum and Graduation Requirements there is a link for Other Options for Course Credit; both Tutorial and Independent Study details are listed here. Students wishing to receive academic credit for Tutorial or Independent Study should complete the forms available through Academic Affairs. The forms are available in the Academic Affairs office or online: Tutorial Request Form or Independent Study.


How is Grade Point Average calculated?

Refer to the college catalog for details regarding the Grading System. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Grading Policies; Grading System details are listed here.

The basis for determining the student's overall scholastic standing is the grade point average. This average is determined by dividing the total number of grade points earned by the total number of courses attempted. For example, if the student earns a C (2.00) in each of two full courses, and a B (3.00) in each of two half-courses, first multiply the course units by the point value of the grade (grade of 2.00 X 1 course = 2.00 grade points and grade of 3.00 X ½ course = 1.5 grade points) and add the grade point values for each course together to find the total number of grade points (2+2+1.5+1.5=7). Then add the course units together to find the courses attempted (1+1+½ +½=3). Finally, divide the grade points by the courses attempted to find the grade point average (7 / 3 = 2.33, or C+ average). The grade point average is figured only on hours attempted - courses in which you receive letter grade (A through F). Grades of "Satisfactory" represent courses earned, but are not used in the calculation of the grade point average.


I need a transcript.  What do I need to do to request one?

Please visit http://www.washjeff.edu/transcripts for details. The online transcript ordering service is the most efficient way to order and deliver transcripts, but we do still accept the hard copy Transcript Request Form.

For alumni and former students, the portal will require that you setup an account and submit your official signature. Once this step is done, you will be able to order additional transcripts in the future without having to resubmit your signature.

Current students can view an unofficial transcript via the “Transcript” link in WebAdvisor.


I need to provide verification of enrollment.  What should I do?

Use the link for “Enrollment and Degree Verification” available on the Student Information and Forms area of the registrar wiki at http://wiki.washjeff.edu/display/REG/Student+Information+and+Forms. A staff member in the Registrar’s Office will process your request within 2 business days. If you also need a copy of your class schedule to go with the enrollment verification, please specify in the comments section on the request form.


I’m planning to complete graduation requirements soon.  What should I do?

Refer to the college catalog for details regarding the Graduation Procedures. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Leaving the College; Graduation Procedures are listed here.

The online Application for Graduation is required: https://jaysource.washjeff.edu/Student/Student/Graduation

Instructions for completing the graduation application:

  1. Click the “Apply for Graduation” link in WebAdvisor.
  2. Click the “Apply” link in the “Application Status” column next to the program of study you will complete.

Note for double majors: you will only see one of your majors listed on this first screen. You will be able to confirm additional majors, minors, emphases & concentrations on the next screen.

3. Verify that your major(s), minor(s) and/or program(s) are accurate. If you need to make changes to your academic program, submit an updated Declaration of Major/Minor/Program form. Once your form is processed, changes will automatically apply to your application for graduation unless you are changing your PRIMARY program (major). If your primary program (major) is changing, first submit your Declaration of Major/Minor/Program form and then submit your application for graduation.

4. Complete the application. Fields with a * are mandatory.

    1. Graduation Term* - Select the term during which you will complete your degree requirements at W&J.  For example, select “2017 Spring Semester” if you will complete requirements at the end of the spring 2017 semester. If you do not see your term listed, it is not yet time for you to complete your application.
    2. Phonetic Spelling – Enter a phonetic spelling (how to pronounce your name).
    3. Will you attend commencement?* - Y/N
    4. Diploma Mailing Address – not currently utilized; you may skip this step.
    5. Do you or your guests need any special accommodations?
    6. Cap and Gown size* - Please select the appropriate size from the list.

5. Click “Submit” when you have completed the application.

If you do not have access to WebAdvisor, you can complete the form here: https://washjeff.co1.qualtrics.com/jfe/form/SV_efjntmhThNTZ43P.


I need to request an Incomplete (“I”) for a course. What should I do?

Refer to the college catalog for details regarding the Incomplete Grades. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Grading Policies; Incomplete Grades and Grade Changes are listed here.

The Request for Incomplete Grade form is available in the Academic Affairs office or on the Academic Affairs wiki.


I need to email or fax my transcript somewhere.  What should I do?

Requests for transcripts to be emailed or faxed MUST go through the online portal. Please see http://www.washjeff.edu/transcripts for details.


I'm currently enrolled at W&J and would like to take a course at another institution and transfer the credit back to W&J. What do I need to do?

Refer to the college catalog for details regarding the Obtaining Course Credit from Other Colleges. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Registration Information; Obtaining Course Credit from Other Colleges is listed here.

All pre-approved courses assume in-the-classroom traditional courses. Online courses must be reviewed on an individual basis, and W&J will allow up to 2 online courses to count towards graduation requirements.


Does W&J accept online courses for transfer credit?

Refer to the college catalog for details regarding the Policy on Online Courses. Go to http://www.washjeff.edu/catalog and select the catalog that coincides with your start term at W&J. Under Academic Regulations there is a link for Registration Information; Policy on Online Courses is listed here.


My parents would like to be able to speak with College personnel regarding my bill/financial aid/schedule/grades/etc. How can I make that happen?

Log in to WebAdvisor and click on the “FERPA Password Maintenance” link in the “Students” tab.

  1. Review the statements under the “Student Consent for Release of Records” section.
  2. Display of your current FERPA Password (if one exists).
  3. Set a FERPA password, or change your current password to a new one. If you are disabling your FERPA password, skip 3 and go directly to 4.
  4. If you are disabling (clearing) your current FERPA password, enter a “Y” in this field.
  5. Enter a “Y” in this field to proceed.
  6. You must click “Submit” in order for your changes to go through.

Give this password to anyone who should be authorized to call and speak to College personnel regarding your bill/financial aid/schedule/grades. Safeguard this password, and if you suspect that any unauthorized person knows it you should disable or change it immediately. If you have any questions or concerns, please contact the Registrar’s Office.


 

 

 

 

 

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