This site provides employees with the latest HR updates.
W&J recognizes the importance to support our employees as they balance their work and personal lives. In the event of a death in an employee's family, W&J provides between one to twenty days off with pay to full-time employees for bereavement. Full-time employees will be compensated for time lost from their regular work schedule within the following guidelines:
- employees will be granted up to twenty (20) workdays with pay in the event of the death of a spouse, domestic partner, child, stepchild, or domestic partner’s child;
- employees will be granted up to three (3) workdays with pay in the event of the death of a parent, brother, sister, father-in-law, mother-in-law, stepparent, or domestic partner’s parent;
- employees will be granted one (1) workday with pay in the event of the death of a grandparent, grandchild, brother-in-law, sister-in-law, uncle, aunt, cousin, niece, nephew, or domestic partner’s brother or sister.
Such requests should be arranged with the employee’s supervisor. Should additional time off be necessary for an employee to attend the funeral or memorial service, such additional time off may be requested either as personal leave or vacation. In unusual circumstances, additional time (paid or unpaid) may be granted at the discretion of the supervisor with the advice of Human Resources.
Tuition Remission and Tuition Exchange
Tuition Remission Program
After one year of continuous full-time employment, the College provides full tuition remission for all full-time employees, their spouses and dependent children who attend the College. Part time employees who become full time are eligible for the tuition remission benefit, after one full year of continuous full time employment.
Full-time employees, spouses and dependent children are eligible according to the tuition remission guidelines in this handbook and in conjunction with the Tuition Remission/Tuition Exchange Manual located on the Human Resources website. Children and spouses must, of course, meet all of the College’s admission requirements and must be working on a first bachelor’s degree.
*Dependent Child – is an employee’s biological or adopted child, stepchild, or declared ward of legal guardian under the age of 24. (A dependent student’s age is reviewed for each semester using the TR Request Form. The student must be less than 24 years of age as of the first day of the term in order to meet the criteria. If the student turns 24 during the semester, he/she qualifies for the remainder of that semester only).
*Financial Responsibility – 50% of the dependent child’s financial support must be provided by the employee and they must be claimed on the federal tax return by (or received child support from) the employee for the preceding or current calendar year. Legal documentation showing that the employee is the custodial parent for at least 50% of the time is acceptable proof of dependency.
*Spouse – is an employee’s husband or wife, domestic partner (documentation must be on file).
Tuition remission is limited to thirty-six (36) courses.
Students must complete a Free Application for Federal Student Aid (FAFSA) annually to apply for a state grant from the Pennsylvania Higher Education Assistance Agency (PHEAA) and federal grants from the U.S. Department of Education. W&J may use this aid as part of the remission benefit, especially if a student is not incurring room and board expenses on campus. The requirement to complete a FAFSA may be waived by the Director of Financial Aid in consultation with a senior staff member. Students must always maintain satisfactory academic progress, demonstrate good citizenship and remain in good academic standing according to the Dean’s Office while receiving the remission benefit.
The spouse and dependent children of a full-time employee, with seven (7) years of continuous full-time service, who dies or becomes disabled, while employed by the College, will be granted full tuition remission. This same benefit is granted to full-time employees who retire after age 58, their spouse and dependent children. Employees who retire earlier may have this benefit extended to their spouse and dependent children upon approval of the College President.
Employees are encouraged to take courses. However, the courses must not interfere with job responsibilities. Only one course is permitted during working hours and arrangements must be made with the supervisor to make up time spent in class. No preparation for class or homework will be permitted during working hours. Failure to observe this policy may result in termination of the educational benefit for the employee. If a course is required for an employee's position,attendance should be release time.
Employees interested in taking full time courses must receive approval from their supervisor and Vice President.
W&J Non-Credit Courses: The tuition remission benefit applies to non-credit courses offered through the College under the following circumstances:
1. The course/workshop must be self-supporting based upon having enough students who pay tuition/fees.
2. Tuition remission students (i.e. College employees) are responsible for paying any textbook, materials or consumable materials fees or whatever portion of the course tuition/fee that is prorated for these purposes.
3. Only current College employees (not dependents) are eligible for tuition remission for non-credit courses.
Tuition Exchange Program:
Washington & Jefferson College participates in tuition exchange programs. Dependent children and spouses of full-time employees, with one (1) year of continuous full-time service, may attend participating colleges with no or reduced tuition if certain standards are met; early application with the Enrollment Office is imperative. A list of participating colleges may be obtained from the Financial Aid Office or may be found online at www.tuitionexchange.org. Information and forms for these programs can be found on the College website. The spouse and dependent children of a full-time employee, with seven (7) years of continuous full-time service, who dies or becomes disabled, while employed by the College, will be eligible for tuition exchange. This same benefit is granted to full-time employees who retire after age 58, their spouse and dependent children. Employees who retire earlier may have this benefit extended to their spouse and dependent children upon approval of the College President.