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W&J Faculty & Staff International Travel Policy


If you are a faculty member serving as a Group Travel Leader, please note the following:

Items for all travelers to complete, including Group Travel Leaders:

Items for Group Travel Leaders to complete/submit:

  • A .pdf of each participant’s passport, including that of the Group Travel Leader – sent by email to
  • Complete the Insurance Spreadsheet – this will serve as a participant list and should include everyone traveling, even Group Travel Leaders.
    • Each participant will receive their insurance materials via email directly from CISI after they are enrolled
    • Note: If you are not traveling internationally, please submit the Domestic Intersession Participant List.
      • Please submit these items 30 days before departure.

Item for students to complete:

Item for non-student participants to complete, if applicable:


NOTE: We advise and strongly encourage all faculty who intend to lead a travel course to avoid locations for which the US Department of State has issued a travel warning. Special permission must be sought to include such a destination and obtaining this permission is not guaranteed. The following items must be submitted to the VPAA and Senior International Officer for such a request to be considered:

Academic Rationale for Travel to State Department Warning Locations.docx

Procedures for Travel to State Department Warning Destinations Fillable.pdf


All participants must also complete the following additional waiver:

General Release and Waiver State Department Warning Destinations.docx