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NOTE:  Non-academic and housing accommodation requests are handled differently than the procedure listed below.  Students seeking such accommodations must complete the College's Housing Accommodations request form, which is found at W&J's Residence Life webpage.  Students should direct non-academic accommodation questions or concerns to Tyler Kowcheck, Director of Residence Life.

 

1. Self-Disclosure or Referral 

The College encourages students to self-disclose early in their academic careers to fully access support systems, though students may self-disclose at any time.  It is recommended that freshmen disclose the summer before the start of the fall term if possible.

To do so, students must contact the disability services office at 724-223-6008 or dss@washjeff.edu.  Accommodations are not retroactive, so early disclosure is essential. Faculty and staff are encouraged to refer students with suspected disabilities.

2. Submission of Documentation

Students requesting support services and/or reasonable accommodations from Washington & Jefferson College are required to submit a Disability Self-Disclosure form and supporting disability documentation to the disability services office.  Students are encouraged to keep copies of this documentation for their own records. 

Supporting documentation is required to verify eligibility under the Americans with Disabilities Act, Section 504 of the Rehabilitation Act of 1973, and W&J policies.  The student is responsible for obtaining necessary documentation.  An Individualized Education Plan (IEP) or a 504 Plan is not sufficient documentation.  See Documentation Guidelines for more information.

3. Review of Documentation

The disability services office reviews the documentation.

4. Meeting to Discuss Accommodations
The student meets with the disability services office to discuss the documentation and recommended accommodations. 

5. Accommodation Preparation
The disability services office writes a letter of accommodation that includes the list of approved academic accommodations.  The student receives enough copies of this letter to distribute one to each instructor and other individuals as necessary.

6. Student and Instructor Meetings (must be scheduled in person and outside of class)

The student schedules a meeting with each instructor.  This meeting should NOT take place immediately before or after class.  The purpose of this meeting is to present the letter of accommodation to the instructor and to discuss the requested accommodations. 

Testing accommodations, such as extended time or solitary testing, need to be scheduled in advance.  This should be discussed at the initial meeting, and students should remind instructors one week prior to an upcoming test that they will be needing accommodations. 

7. Semester Meetings with Disability Services Office
 The student meets with the disability services office each semester to reinstate his/her accommodations.

 

Grievance Process

If a student believes that his/her accommodation needs have not been met, s/he should speak with the course instructor first to address possible misunderstandings and to seek recourse.  If the issue remains unresolved, the student should meet with Liz McClintock, Director of Academic Advising, who oversees disability support services. The DSS office is located in Grant Library on the ground floor next to the computer lab. Phone: 724-223-6008. Email: dss@washjeff.edu. If issue remains unresolved, the student may contact Academic Affairs to make an appointment with the Dean. Academic Affairs is located in Thompson Hall, main floor. Phone: 724-223-6006. Email: academicaffairs@washjeff.edu.